CPD participation and compliance
Looking for more detail on meeting your CPD requirements? The College has developed a range of policies, procedures and resources to help you stay on track with participation and compliance.
CPD verification checks
At the end of each CPD cycle, the College conducts a random check of five per cent of the CPD program to verify CPD hours claimed.
Verification is how ·ÛºìÅ®ÀÉ audits the CPD program
·ÛºìÅ®ÀÉ audits 5% of the CPD program yearly, following Australian Medical Council (AMC) guidelines
5% of CPD participants are randomly selected for verification six weeks before their CPD cycle ends
Overdue participants are selected for verification if they do not submit activities meeting their minimum CPD requirements
During verification, ·ÛºìÅ®ÀÉ assesses CPD activities for evidence of completeness and educational quality relating to scope of practice
Verified activities must meet Medical Board of Australia (MBA) requirements and CPD framework definitions
Activities submitted must be relevant to the participant’s scope of practice
If you’re on a subspecialists program, you must complete 35 of your 50 hours related to subspeciality-specific activities.
For every logged CPD activity, the College recommends uploading evidence of participation to your Integrate profile.
Acceptable evidence
If selected for a verification check, your evidence of participation may include the following documentation:
| Acceptable | Unacceptable |
|---|---|
| ·ÛºìÅ®ÀÉ worksheets and templates | Conference invitations, invoices or brochures |
| Certificates of attendance | Agendas/programs |
| Signed letters from meeting organisers or Heads of Department | Any documentation with identifying patient information |
| Log of medical journals/articles read | Diary entries |
Please note that it’s only necessary to substantiate the minimum number of required hours per CPD cycle.
Worksheets and templates
Please visit Integrate to browse our collection of worksheets and templates for documenting your CPD activities — click the menu button in the top left corner and then select ‘Resources’.
Overdue CPD requirements
If you have outstanding requirements at the end of a CPD cycle, the College will contact you to discuss individual arrangements for completing these as soon as possible.
On completion of all requirements, you will be able to download your Compliance Statement from Integrate (see section below on ‘Evidence of CPD enrolment’ for more information).
Please follow the links below for more information relating to overdue CPD requirements.
Evidence of CPD enrolment and completion
If you need to provide evidence of enrolment or completion in relation to the ·ÛºìÅ®ÀÉ CPD program, the documents listed below are available to download via Integrate.
Letter of participation
Confirms your status with the College and registration in the ·ÛºìÅ®ÀÉ CPD program
Does not provide evidence that you’re meeting your CPD requirements
Statement of hours
Summarises the number of CPD hours you’ve completed in the current cycle
Provides information on whether you’re on track to meet your CPD requirements
Compliance statement
Formal confirmation that you’ve met all requirements for the most recent CPD cycle
Available to download at the end of the CPD cycle
Contact
You can download your Compliance Statement and Letter of Participation on your Integrate profile.
For any additional queries regarding Compliance Documentation please contact the CPD team:
Email: cpd@ranzcog.edu.au
Phone: +61 3 9417 1699
Mandatory reporting on CPD non-compliance
The Medical Board of Australia (MBA) and Medical Council of New Zealand (MCNZ) require annual reporting on CPD non-compliance, within six months of the end of each CPD cycle.
The College will continue to support overdue CPD participants to achieve compliance, prior to submitting any regulatory reporting.
Please check back soon for more information on our process for overdue CPD requirements.
Changes in circumstance
Request an exemption
If you’ve been absent from medical practice for more than three months due to parental leave, ill health, or exceptional circumstances, you may apply for an exemption from your CPD requirements for a period of 3 to 12 months.
Please click the link below to complete an online application form, and attach any appropriate supporting documentation.
Request an extension of time
To apply for an additional period of up to one month to complete your CPD requirements for the current CPD cycle, please submit your request in writing to the Chair of the CPD Committee at: CPD@ranzcog.edu.au.
Please also note that:
all applications for extensions of time should be submitted no later than six weeks before the end of the CPD cycle (on 31st December)
requirements and dates of the subsequent CPD cycle will not change
you will be moved to the next CPD cycle once all requirements have been met
CPD participation for overseas Fellows
Overseas Fellows who are not participating in a recognised program must continue participating in the ·ÛºìÅ®ÀÉ CPD program.
If you’re a Fellow working overseas (outside Australia or Aotearoa New Zealand), you may opt to participate in a recognised international CPD program instead of the ·ÛºìÅ®ÀÉ CPD program, and you may be eligible for a 50 per cent reduction in your annual subscription fee.
Please follow the links below for more information relating to CPD for overseas Fellows.
Retired Fellows
If you’re a retired Fellow returning to practice, you must comply with all CPD requirements that were in place at the time of your retirement.
Please follow the link below for more information on retirement and reinstatement.
Policies and procedures
Retention of CPD records for audit
For CPD audit purposes, please retain records of your annual CPD activities for three years after the end of each one-year cycle.
For further information relating to storage, retention, disposal and privacy of CPD records, please refer to the Records Retention and Disposal Policy and Procedure, and ·ÛºìÅ®ÀÉ Privacy Policy and Procedure.
Policies relevant to CPD
Please click on the dots in the bottom left corner to scroll through a selection of policy and procedure documents relevant to the ·ÛºìÅ®ÀÉ CPD program.
CONTINUING PROFESSIONAL DEVELOPMENT
CONTINUING PROFESSIONAL DEVELOPMENT
Affiliate Members Pacific CPD Requirements Policy and Procedures
Associate Members and Educational Affiliates CPD Requirements Policy and Procedures
CPD Affiliates Requirements Policy and Procedures
Reduction in Subscription Fees Policy and Procedure
Appeals Procedures
Exceptional Circumstances and Special Consideration Policy
Reinstatement and re-entry to practice for Fellows
Records Retention & Disposal Policy & Procedure
Membership Review Policy and Procedure
·ÛºìÅ®ÀÉ Privacy Policy and Procedure
Retirement and reinstatement
Alternatively, please click the button below to browse the full directory of ·ÛºìÅ®ÀÉ policies and procedures.
FAQs
Please click the link below to browse our list of frequently asked questions about the ·ÛºìÅ®ÀÉ CPD program.
If you have any additional questions, please contact our CPD team at: cpd@ranzcog.edu.au.